Scanning and Attaching Documents to Student Records in Slate for Student Success

If you need to scan and attach documents to a student record in Slate for Student Success, first contact the Help Desk to install a specific printer driver for you to be able to use a campus Ricoh MFD printer. After you have this driver installed, use the instructions below to scan and attach the documents.

If you need to scan and attach documents to a student record in Slate for Student Success, first contact the Help Desk to install a specific printer driver for you to be able to use a campus Ricoh MFD printer. After you have this driver installed, use the instructions below to scan and attach the documents.

To scan and attach documents in Slate for Student Success:

1. Have your documents prepped and ready in a printer
2. Go to Slate at Success.hws.edu/manage
3. Log in with your HWS credentials
4. Under Database (gear icon) click Batch Acquire
5. If you have multiple files, you will need to print a QR code and put that between your files so Slate knows when to make a break between documents: click Print Document Separator
    
6. Click Database (gear icon) > Batch Acquire > Batch Scan
7. Fill in the Batch Name and Materials fields:
   1. Enter Batch Name as the desired name for reference
   2. Enter Materials as the material type, or leave it unassigned and assign material type later
      
8. Click Scan
   This will open a scanner window.
9. If the browser pop-up appears, click Approve
10. In the RICOH Scanner Driver window, adjust the settings:
    1. Set Orientation
    2. If you are using the feeder, set Original Scan Method to ADF Standard
    3. If you are scanning on the glass set Original Scan Method to Exposure Glass
    4. If you need to change the scanner, click Selct. Specfd. Scnner. (you will need a serial number or IP address that can be found in scanner settings)
       
11. Click Scan 

Your scanned documents will appear on the Batch Acquire page. If you had a separator, you will see multiple documents.