Voicemail: How to Record Greetings Off-Campus

How to Record Greetings Off-Campus

Using Your Off Campus Phone To Record Your Greetings (Added To Phone Numbers)

Using Your Off Campus Phone To Record Your Greetings (Not Added To System)

Using The Web Portal To Record Your Greetings

Using Your Off Campus Phone To Record Your Greetings (Added To Phone Numbers)

1. Dial 315-781-3113 (off campus)
2. Enter your security code
   If you don’t remember your security code, please see the tutorial on resetting your security code.
3. If this is your first time, enter 2580 and you will be prompted to change this passcode.
4. Press 8 *
5. Press 0 – For Mailbox Options
   • Press 1 – For Personal Options
     1. Press 3 – For Personal Greeting
        1. Press 1 – For Busy Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
        2. Press 2 – For Standard Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
     2.  Press 5 – Record Your Name
        • Press 2 to start recording
        • Press 2 to stop recording
        • Press 5 to save standard greeting
   • Press 6 – For Out-Of-Office Greeting
     • Record at the tone
     • Press 2 to stop recording
     • Press 5 to save standard greeting

Using Your Off Campus Phone To Record Your Greetings (Not Added To System)

1. Dial 315-781-3113 (off campus)
2. Enter your 4-digit extension
3. Enter your security code
   If you don’t remember your security code, please see the tutorial on resetting your security code.
4. If this is your first time, enter 2580 and you will be prompted to change this passcode.
5. Press 8 *
6. Press 0 – For Mailbox Options
   • Press 1 – For Personal Options
     1. Press 3 – For Personal Greeting
        1. Press 1 – For Busy Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
        2. Press 2 – For Standard Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
     2.  Press 5 – Record Your Name
        • Press 2 to start recording
        • Press 2 to stop recording
        • Press 5 to save standard greeting
   • Press 6 – For Out-Of-Office Greeting
     • Record at the tone
     • Press 2 to stop recording
     • Press 5 to save standard greeting

Using The Web Portal To Record Your Greetings

1. VPN into HWS network
2. Open a web browser
3. Navigate to voicemail.hws.edu
4. Login with your HWS credentials
5. Click Personal Settings
   
   
   
   
   
   
   
   
   
    
6. Click the Phone Numbers tab
   
   
   
   
   
   
   
    
7. Add the appropriate number to the relevant phone field; with this example we are going to use Company Mobile
8. Add the external number you are using
   Device type does not matter; this can be a cell phone or a home phone.
   
   Make sure you add the area code in with your number (example: 3155551212)
9. Change the Primary Device from Extension to Company Mobile
10. Change the Primary Device from None to Company Mobile
11. Click OK
    
    
    
    
     
12. Click the Recordings tab
    
    
    
    
    
    
     
13. Click the speaker icon next to the item you wish to record
    
    
    
    
    
    
     
    A new pop up will appear with the saved (if any) recording.
    
    
    
    
    
     
14. Click the record icon
15. Your cell or home or outside line phone will ring; answer it
16. A tone will go off and your recording will start.
    
    
    
     
17. Click the stop icon when you are done, and your message has been recorded
18. Click OK
    
    
    
    
     
19. The icon should change colors to indicate a recording.