Voicemail: How To Record Greetings On Campus

How To Record Greetings On Campus

Using Your Desk Phone to Record Your Greetings

Using Another HWS Phone To Record Your Greetings

Using the Web Portal to Record Your Greetings

Using Your Desk Phone to Record Your Greetings

1. Dial 3113 (on campus)
2. Enter your Security Code
   If this is your first time, enter 2580 and you will be prompted to change this passcode.
3. Press 8 *
4. Press 0 – For Mailbox Options
   • Press 1 – For Personal Options
     1. Press 3 – For Personal Greeting
        1. Press 1 – For Busy Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
        2. Press 2 – For Standard Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
     2.  Press 5 – Record Your Name
        • Press 2 to start recording
        • Press 2 to stop recording
        • Press 5 to save standard greeting
   • Press 6 – For Out-Of-Office Greeting
     • Record at the tone
     • Press 2 to stop recording
     • Press 5 to save standard greeting

Using Another HWS Phone To Record Your Greetings

1. Dial 3113 (on campus)
2. Press * before the security code request is finished
3. Enter your 4-digit extension
4. Enter your Security Code
   If this is your first time, enter 2580 and you will be prompted to change this passcode.
5. Press 8 *
6. Press 0 – For Mailbox Options
   • Press 1 – For Personal Options
     1. Press 3 – For Personal Greeting
        1. Press 1 – For Busy Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
        2. Press 2 – For Standard Greeting
           • Press 2 to start recording
           • Press 2 to stop recording
           • Press 5 to save standard greeting
     2.  Press 5 – Record Your Name
        • Press 2 to start recording
        • Press 2 to stop recording
        • Press 5 to save standard greeting
   • Press 6 – For Out-Of-Office Greeting
     • Record at the tone
     • Press 2 to stop recording
     • Press 5 to save standard greeting

Using the Web Portal to Record Your Greetings

1. Open a web browser
2. Navigate to voicemail.hws.edu
3. Login with your HWS credentials
4. Click Personal Settings
   
   
   
   
   
   
   
    
5. Click the speaker icon next to the item you wish to record
   A new pop up will appear with the saved (if any) recording.
   
   
   
   
   
   
   
   
   
   
   
   
   
   
    
6. Click the record icon
   
   
   
   
    
7. Your desk phone will ring; answer it
   A tone will go off and your recording will start.
8. Click the stop icon when you are done, and your message has been recorded
9. Click OK
   
   
   
   
   
   The icon should change colors to indicate a recording.