Physical security means taking measures to protect the computer itself and all of the data that is on it, particularly when you are in a public facility or traveling. Trust no one when it comes to taking care of your computer and data.
General Best Practices
Use these tips in the office, at home, or while travelling.
Lock Your Computer
It is a natural habit to lock your home when you leave for work, or lock your vehicle when you go into a store, but we don't always think about locking our computers. Lock your computer when you are leaving it, no matter how long, and do not rely on the screen saver or power settings. Make sure your computer is set to require a password to unlock.
Don't Leave Things in Plain Sight
Try not to have sensitive information written down, especially things like passwords. If you must write something down, do not leave it in plain sight and shred it once you no longer need it.
Away from the Office: Laptops and Mobile Devices
Employees are often in possession of items (laptop computers, keys, ID cards, etc.) that provide access to important, and sometimes confidential, campus resources. With many people now carrying their computers with them, either via laptop, tablet or phone, it is important to know how to keep the device and your information safe when away from the office.
Keep a careful eye on your device
Never leave it somewhere – even if you will be gone for "just a second." If you do need to leave it, use a security cable and lock it to a chair or table leg. Do not put your device on the floor!
Get it out of the car
Don't leave your laptop in the car – not only could this lead to potential theft but the temperature in the car could do harm to your device.
Travelling
We all travel with our devices and should be extra vigilant when in public places. Here are some good tips for keeping your laptop and mobile devices safe when in high traffic areas such as airports and hotels.
Air Travel
Keep your eye on your laptop or device as you go through security. The confusion and shuffle of security checkpoints can be fertile ground for theft.
Carry it on. Never check your laptop case. Once on the plane always keep your laptop with you; don't put it in the overhead storage bins as most laptop cases look alike and the overhead storage bins also increase the risk of damage to your laptop.
Hotels
Try not to leave your laptop or device out in your room.
Use the safe in your room if there is one.
Place your device in your regular suitcase and not a laptop bag.
Need additional help? Contact the HWS IT Services Help Desk.