Using registration with a meeting or webinar creates a more secure meeting and allows the host to collect information about the attendees like name and e-mail. Registration can only be enabled through the web portal. After scheduling a meeting and enabling registration, it is recommended that you review and edit the registration settings.
Meeting or Webinar
**Note: A Webinar license is a shared resource and is assigned on a first come first served temporarily basis by contacting the IT Help Desk.
Enabling Registration
Editing Registration Settings
Adding Questions for Attendees
Adding Custom Questions
Use a Meeting when:
- You need discussion or collaboration
- Attendees need cameras/mics
- Group size is smaller
Use a Webinar when:
- You are presenting to a large audience
- You want controlled interaction
- You need registration and reporting
Difference between Meetings and Webinars:
Audience Control & Roles:
Meeting: All participants can typically share video, audio, and screen, though the host can mute/disable these. Features include Breakout Rooms.
Webinar: Only hosts and designated "panelists" can share video/audio. Attendees are view-only and interact via chat/Q&A
Registration and Setup:
Meeting: Simple setup, often for a defined group, with optional registration.
Webinar: Typically requires registration, allowing for custom form fields and branding.
Security & Features:
Meeting: Includes Waiting Room and "Lock Meeting" options.
Webinar: Includes a Practice Session (host and panelists can test before going live).
Size Limits:
Meeting: Generally up to 100 participants.
Webinar: Supports up to 1,000+ attendees.
Enabling Registration
1. Open a browser, go to https://hws.zoom.us
2. Click Login
3. Enter your HWS username and password
4. Click Submit
5. On the left navigation menu, click Meetings OR click Webinar, if you have been assigned a Webinar license
On the top right, click Schedule a Meeting or Schedule a Webinar (depending on your action from step 5)
Note: You can add registration to a meeting that has already been scheduled by clicking the Title of the Meeting
7. Under Registration, check Required
8. Finish scheduling the meeting
9. Click Save
After saving, do not close your browser, and continue on to the next sections to edit the registration settings and questions.
Editing Registration Settings
These settings can be adjusted as you see fit.
1. On the meeting summary page, under Registration, on the bottom right, click Edit
2. In the Registration pop-up window, under Registration, use the following settings:
a. Under Approval, check Automatically Approve
b. Under Other Options, check Close registration after event date
c. Under Other Options, uncheck Allow attendees to join from multiple devices
3. Click Save All
Adding Questions for Attendees
By default, all attendees are required to provide their first name and e-mail address. Additional system questions can be enabled or required.
1. On the meeting summary page, under Registration, on the bottom right, click Edit
2. In the Registration pop-up window, click Questions
3. For each question you want to include, check the box on the left of the question
4. For each question you want to be required, check the box on the right of the question
5. Click Save All
Adding Custom Questions
Custom questions can be added to supplement any of the default questions provided.
1. On the meeting summary page, under Registration, on the bottom right, click Edit
2. In the Registration pop-up window, click Custom Questions
3. Click New Question
4. Verify that the type and required options are what you want.
5. In the Question field, enter your question text
6. Click Create
7. To add new questions, click New Question
8. When finished, click Save All
Need additional help? Contact the HWS IT Services Help Desk.