1. Why is EvaluationKit being decommissioned?
The institution is retiring EvaluationKit as part of a broader effort to modernize our course evaluation processes. After careful review, we are transitioning to an alternative solution, SmartEvals, for the Student Learning Feedback Form process. This change will help us improve functionality and support academic departments feedback processes.
________________________________________
2. When will EvaluationKit be decommissioned?
EvaluationKit will be officially decommissioned on Friday, May 30, 2025. After this date, faculty will no longer be able to access the system. This end date is based on our contract with Watermark/EvaluationKit and is not something we can change.
________________________________________
3. What will replace EvaluationKit?
The new system will be SmartEvals, which will be fully implemented. SmartEvals has been piloted during the 2024 and 2025 school year and will be available to all faculty starting summer 2025. Further details regarding the full implementation of SmartEvals will be made available staring in June 2025.
________________________________________
4. Will I lose access to past course evaluation data?
No. All historical Watermark survey data—including survey responses, and formatted surveys, will be archived and accessible upon request by contacting your department's Academic Coordinator.
________________________________________
5. How can I retrieve reports before it’s retired?
Please log into Watermark before Friday, May 30, 2025 to download any individual survey questionnaires or reports you may need.
Reports and results:
Survey results and reports from previous semester SLFF surveys for all courses can be accessed and downloaded by following the instructions here:
https://hws.teamdynamix.com/TDClient/1889/Portal/KB/ArticleDet?ID=93053
Survey questions:
To download just the survey questions that have been previously created for each course, please follow the steps: https://hws.teamdynamix.com/TDClient/1889/Portal/KB/ArticleDet?ID=165187
Both the results reports and the surveys will contain the questions asked in PDF form. The questions can then be copied into the new SLFF software, SmartEvals. Please reach out to the Digital Learning Team (dlc@hws.edu) with any requests for assistance with the survey question recovery process.
________________________________________
6. Who will have access to the archived EvaluationKit data?
Archived data will also be available to department Academic Coordinators and OAFA. Faculty can request specific reports by contacting their department’s Academic Coordinator.
________________________________________
7. Will there be training for the new system?
Yes. As shared at the March 2025 Faculty Meeting, training sessions and onboarding materials will be made available for faculty and staff prior to the full production launch of the new system in Summer 2025. Details on dates and registration will be shared in early summer 2025.
________________________________________
8. Who can I contact if I have questions or concerns?
For further information or assistance, please contact:
The Digital Learning Team: dlc@hws.edu