Voicemail: How to Set Out of Office

How to Set Out of Office Using voicemail.hws.edu

Using Your Desk Phone to Enable Out Of Office

Using Another HWS Phone To Enable Out Of Office

Using the Web Portal to Enable Out Of Office

Using an Outside Line to Enable Out Of Office (Added To Phone Numbers)

Using an Outside Line to Disable Out Of Office (Not Added To System)

Using Your Desk Phone to Disable Out Of Office

Using Another HWS Phone To Disable Out Of Office

Using the Web Portal to Disable Out Of Office

Using an Outside Line to Disable Out Of Office (Added To Phone Numbers)

Using an Outside Line to Disable Out Of Office (Not Added To System)

 

Using Your Desk Phone to Enable Out Of Office

1. Dial 3113 (on campus) or 315-781-3113 (off campus)
2. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
3. Press 8 *
4. Press 0 – For Mailbox Options
5. Press 6 – For Out-Of-Office Greeting
6. Record at the tone
7. Press 2 to stop recording
8. Press 5 to save standard greeting

Using Another HWS Phone To Enable Out Of Office

1. Dial 3113 (on campus)
2. Press * before the security code request is finished
3. Enter your 4-digit extension
4. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
5. Press 8 *
6. Press 0 – For Mailbox Options
7. Press 6 – For Out-Of-Office Greeting
8. Record at the tone
9. Press 2 to stop recording
10. Press 5 to save standard greeting

Using the Web Portal to Enable Out Of Office

1. If you are at an HWS building, please start on step #3
2. If off campus, VPN into HWS
3. Open a web browser
4. Navigate to voicemail.hws.edu
5. Login with your HWS credentials
6. Click Personal Settings
   
   
   
   
   
   
   
    
7. Click the Recordings tab
   
   
   
   
   
   
   
   
   
    
8. Check Enable Out-of-Office Greeting
9. Click OK for default greeting
10. If you wish to record a personal greeting, please see the tutorial on recording greetings.
    
    
    
    
    
    
    
    
    
    
    
    
    
    
     

Using an Outside Line to Enable Out Of Office (Added To Phone Numbers)

1. Dial 315-781-3113 (off campus)
2. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
3. Press 8 *
4. Press 0 – For Mailbox Options
5. Press 6 – For Out-Of-Office Greeting
6. Record at the tone
7. Press 2 to stop recording
8. Press 5 to save standard greeting

Using an Outside Line to Disable Out Of Office (Not Added To System)

1. Dial 315-781-2113 (off campus)
2. Enter your 4-digit extension
3. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
4. Press 8 *
5. Press 0 – For Mailbox Options
6. Press 6 – For Out-Of-Office Greeting
7. Record at the tone
8. Press 2 to stop recording
9. Press 5 to save standard greeting

Using Your Desk Phone to Disable Out Of Office

1. Dial 3113 (on campus) or 315-781-3113 (off campus)
2. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
3. Press 8 *
   
   You will be told that your out of office is enabled
4. Press 4 – To disable Out-of-Office

Using Another HWS Phone To Disable Out Of Office

1. Dial 3113 (on campus)
2. Press * before the security code request is finished
3. Enter your 4-digit extension
4. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
5. Press 8 *
   
   You will be told that your out of office is enabled.
6. Press 4 – to disable Out-of-Office

Using the Web Portal to Disable Out Of Office

 

1. If you are at an HWS building, please start on step #3
2. If off campus, VPN into HWS
3. Open a web browser
4. Navigate to voicemail.hws.edu
5. Login with your HWS credentials
6. Click Personal Settings
   
   
   
   
   
   
   
    
7. Click the Recordings tab
   
   
   
   
   
   
   
   
   
   
    
8. Uncheck Enable Out-of-Office Greeting
9. Click OK for default greeting
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
   
    

Using an Outside Line to Disable Out Of Office (Added To Phone Numbers)

1. Dial 315-781-3113 (off campus)
2. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
3. Press 8 *
   
   You will be told that your out of office is enabled.
4. Press 4 – To disable Out-of-Office

Using an Outside Line to Disable Out Of Office (Not Added To System)

1. Dial 315-781-2113 (off campus)
2. Enter your 4-digit extension
3. Enter your security code
   
   If you don’t remember your security code, please see the tutorial on resetting your security code.
   
   You will be told that your out of office is enabled.
4. Press 4 – To disable Out-of-Office