File Storage

Summary (what you get)

HWS provides multiple ways for students, faculty, and staff to store and collaborate on files.

  • Box: A secure, self-managed, collaborative space for sharing files, communicating on discussion boards, and to jointly view and edit documents
  • Microsoft OneDrive: A secure, cloud based file storage solution for collaboratively sharing file, synchronously editing documents, and auto-saving to the cloud from desktop applications.
  • Network Space: space on the network for files that need to be secure, accessible to multiple people, and backed up regularly

Services Included

  • Box: A secure, self-managed, collaborative space for sharing files, communicating on discussion boards, and to jointly view and edit document.
  • Microsoft OneDrive: A secure, cloud based file storage solution for collaboratively sharing file and synchronously editing documents
  • M: drive: This folder is typically used to store personal files for faculty, staff, and students. To directly access this folder, users can direct their file manager to \\fsrv\username$.
  • N: drive: Folders located in this location on the file server contain many subfolders for course, department, and work group file sharing. To directly access this folder, users can direct the file manager to \\fsrv\pccommon.

Choosing between Box and HWS File Server Shared Folders

If You Need... Choose This
Folders usable by non-HWS users Box or OneDrive
Accessible via Internet connection from anywhere Box or OneDrive
User restorable files/Versioning Box or OneDrive
Mappable Folder(s) HWS File Server
Maintaining User Access HWS File Server
Adding/Removing User Access Any
System Storage Limit

Storage Comparison

Box Unlimited
Microsoft OneDrive Unlimited
Student, Faculty, Staff Network Space 20GB

File Storage  Feature Comparison

Feature Box Microsoft OneDrive HWS File Server
HWS Account Does not require HWS user account to access files and folders Does not require HWS user account to access files and folders Requires HWS user account
Internet Connection Can be accessed with any data or internet connection Can be accessed with any data or internet connection Requires HWS network access or VPN access
Versions Every version of a file saved to Box can be restored Documents can auto-save and previous versions can be restored Files can be restored from latest scheduled snapshot (7 a.m., noon, 5 p.m., etc.), so recent changes can be lost or overwritten
Mapping a Folder to your Computer Folder/file access is browser based but Box Drive allows for access via windows explorer or finder. Personal folder access is automatically mapped to your computer Folder(s) can be mapped to a drive letter (Windows) or mounted (OSX)
Account/Access Maintenance HWS students, faculty, and staff automatically get access to can use Box by logging into https://hws.box.com. HWS students, faculty, and staff automatically get access to OneDrive by logging into https://www.office.com. HWS user access requires valid HWS user account and access is automatically revoked when account expires
Access Control/Security Box is user-administered and changes to access can be done at any time by administrative user OneDrive is user and IT Services administered. Administered by IT Services; changes to access must be requested via service request to the Help Desk.

Related Information

Network backups: See Data Restoration.

When Customer Receives It

All HWS users have access to Box using their HWS credentials and to network drives by default.